Mechanical Team takes care of regular operation of HVAC plant, Sewage treatment Plant (STP) and they also upkeep and maintain FIRE systems

• Emergency Mode (Time: 1 - 3 days):

  The end-user gets the approval directly from Director for executing the work on quotation or nomination basis by explaining the urgency of the work to Director. IWD will then get the necessary technical approval as well as the works within three days.

• Fast Mode (Time: 3 - 15 days):

  Option 1: If the approved value of work is less than ₹25000, such works are executed by calling quotations from eligible parties and executed within three to fifteen days.
  Option 2: If the end-user provide all the necessary materials, IWD will then execute the work using our manpower.

• Normal/Tender Mode (Time: 4 - 12 Months):

  The following procedure (steps 01-13) has to be followed by IWD, It is a time taking process therefore the end-users are requested to plan well ahead and not in the neck of the moment.

  The end-user makes a request to IWD through Chairperson of the department by email

  The engineer in-charge (EIC) of that area will prepare an estimate and intimates the same to the end user & Chairperson and put the proposal in the Institute Works Committee (IWC) for ratification. This time period usually takes around 30 days, depending on the time of the IWC meeting whose periodicity is monthly. (TIME: 30 Days)

  The ratified proposal is sent to the department head through end-user for financial consent/budget allocation (TIME: 2 - 3 Days)

  Once the department chairperson/head gives consent to execute the work. The same file is sent to IWC Chairperson to F &A Section after that it goes for Director Approval and the duration of this process is about 15 days. (TIME: 15 Days)

  Once approval is done. EIC will prepare a tender document, preparation of tender document takes a week. After approval from IWC Chairperson tender float in the CPP portal and notification publish in the NISER website for 15 days. (TIME: 15 Days)

  The tender bid will be opened on the 16th day if at least two bidders quoted in the bid, otherwise extended for another period of 10 days. (TIME: 15 - 25 Days)

  Technical committee open the technical bid make a comparative statement of the taken bid, once the above is in order technical comparative statement will be signed by all the technical committee member, it takes about 3 - 4 days (TIME: 3 - 4 Days)

  Once technical comparison statement is done financial bid is opened and financial comparative statements are made ready, this also takes about 7 days. (TIME: 7 Days)

  Financial comparative statement is sent to the director for approval this takes about 2 to 3 days. (TIME: 2 - 3 Days)

  After the signature of FIC (EMW) and DIRECTOR on financial comparative statement, work order/letter of intent sent to the qualified vendor (2 days), we give one week's time to submit P.B.G. deposit and signature of the agreement. (TIME: 7 Days)

  After PBG and Agreement are signed one week's time is given to start the work. (TIME: 7 Days)

  Depending on the time mentioned in the NIT, it may take one month to three months for minor works (TIME: 1 - 3 Months)

  After the work is done within the stipulated time (Civil/Electrical/Mechanical) all section team will sign and submit the final bill for clearance. This is usually sent to the end-user for his consent. After the end-user certified the work was done satisfactorily. The bill will be sent to the F&A section for payment. (TIME: 7 Days)